Privacy Policy for Be.Guardit

Be.Guardit (“we,” “us,” or “our”) is an artificial intelligence research and development company dedicated exclusively to the projects of the BenchBrex. We are committed to protecting the privacy and security of all personal data processed in connection with our AI technologies, research activities, and website use. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in compliance with applicable AI-specific data privacy regulations and global data protection laws, including GDPR, CCPA, India’s DPDP Act, and other emerging AI governance frameworks.

To develop, train, and deploy AI systems responsibly and transparently, we collect the following categories of data:

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• Personal Data: Identifiable information such as name, email address, phone number, organization, and other contact details provided voluntarily through inquiries, registrations, or project collaborations.

• Technical and Usage Data: IP address, device type, browser information, cookies, and website interaction data collected automatically to improve user experience and security.

• AI Training and Research Data: Data sets that may include personal or sensitive information provided by BenchBrex or authorized third parties strictly for AI model training, testing, and validation.

• Communication Data: Records of correspondence, support requests, and feedback exchanged with users or stakeholders.

We process your data strictly for the following purposes aligned with AI research and development regulations:

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• To design, develop, train, and improve AI models and algorithms exclusively for BenchBrex projects.

• To operate, maintain, and enhance our website and AI platforms.

• To communicate with you regarding services, inquiries, or support.

• To comply with legal obligations, regulatory requirements, and industry standards.

• To conduct AI privacy impact assessments, bias mitigation, and ethical AI governance.

• Legal basis includes your consent, contractual necessity, legitimate interests in innovation and compliance, and compliance with applicable laws.

In accordance with 2025 AI regulatory trends emphasizing privacy-by-design and responsible AI, we implement the following safeguards:

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• Data Minimization: We collect only data essential for AI development and operational purposes, avoiding unnecessary or excessive data accumulation.

• Anonymization and Pseudonymization: Wherever possible, personal data used in AI training is anonymized or pseudonymized to protect individual identities and comply with privacy laws.

• Transparency: We clearly disclose the types of AI technologies in use, their purposes, and how personal data is processed within these systems.

• Bias and Fairness Monitoring: Regular audits are conducted to detect and mitigate bias or discriminatory outcomes in AI models.

• Privacy Impact Assessments: All AI projects undergo rigorous privacy and compliance assessments before deployment.

• User Control: We provide mechanisms for data subjects to access, correct, or request deletion of their personal data involved in AI processing, consistent with applicable laws.

We do not sell or rent your data. Data sharing is limited to:

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• BenchBrex Entities: For seamless project collaboration and AI development.

• Trusted Service Providers: Third-party vendors who support our operations under strict confidentiality and data protection agreements.

• Legal and Regulatory Authorities: When required by law or to protect rights and safety.

• AI Platform Providers: If third-party AI tools are utilised, we ensure they comply with equivalent privacy and security standards and disclose such usage transparently.

We employ state-of-the-art technical and organizational security measures, including encryption, access controls, secure data storage, and continuous monitoring, to protect your data from unauthorized access, loss, or misuse. Our AI infrastructure is designed with privacy-by-design principles embedded throughout the development lifecycle.

Personal data may be transferred to and processed in countries outside your residence, including jurisdictions where BenchBrex or our service providers operate. We ensure such transfers comply with applicable data protection laws by implementing appropriate safeguards such as standard contractual clauses or government-approved mechanisms.

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Data used for AI training and research is anonymized or securely deleted once no longer needed, in line with best practices and regulatory requirements.

Subject to applicable law, you have the right to:

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• Access and obtain a copy of your personal data.

• Request correction or update of inaccurate or incomplete data.

• Request deletion or restriction of your personal data.

• Object to processing based on legitimate interests.

• Withdraw consent where processing is consent-based.

• Request data portability.

• Lodge complaints with relevant data protection authorities.

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To exercise these rights or for any privacy-related inquiries, please contact us at the details below.

Our website uses cookies and similar technologies to enhance functionality, analyze usage, and improve user experience. You can manage cookie preferences via your browser settings. Detailed cookie information is available in our Cookie Policy.

We provide ongoing training to all employees and contractors on AI ethics, data privacy, and security protocols to ensure compliance with evolving AI regulations and maintain a culture of privacy and responsibility.

AI regulations and data privacy laws are rapidly evolving. We reserve the right to update this Privacy Policy to reflect changes in legal requirements, AI technology, or our practices. We encourage you to review this policy periodically. Significant changes will be communicated through our website or direct notifications.

For questions, concerns, or requests related to this Privacy Policy or your data, please contact:

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Be.Guardit Privacy Office

BenchBrex Private Limited
Email: privacy@benchbrex.com
Address: Gujarat, India 387001
Phone: +1 (307) 227 4544

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By using Be.Guardit’s website or services, you acknowledge that you have read and understood this Privacy Policy and consent to the processing of your data as described herein.

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This policy reflects our commitment to ethical AI development, data privacy, and compliance with the latest AI research and development regulations in 2025. For specific legal advice, please consult a qualified privacy professional.